How do I organize sub-accounts?

Sub-accounts are often used to manage permissions and organizational hierarchy within an institution. For example, sub-accounts can be created for individual colleges within a university, or for schools within a district. Sub-accounts can also be created within sub-accounts, such as when a college subdivides into departments that subdivide into programs, or a school that subdivides into grade levels that subdivide into specific subjects.

Many clients set up sub-account organizational structures that mirror their SIS or registration systems. Sub-accounts can be manually or automatically created within Canvas using integrations from other systems.

View Sub-Accounts

Admins, users, and courses can be assigned to sub-accounts. A user can hold different roles in each sub-account. Sub-accounts can be used to create and access question banks, outcomes, rubrics, grading schemes, reports, and analytics. Permissions within sub-accounts flow downward by default. For example, an admin at the top-level account or sub-account will be an admin in every sub-account below the account or sub-accounts.

Although terms cannot be created in sub-accounts, many clients will create terms at the top account level that can be used by specific sub-accounts so each can have different access dates.

Organize accounts based on:

  • Departments > Term Dates. For example: Science Department > Fall 2012/Spring 2013/Summer 2013
  • Departments > Sub-Departments. For example: Science Department > Physics/Biology/Chemistry
  • Departments > Sub-Departments > Course Type. For example; Science Department > Biology > Face to Face/Blended/Fully Online
  • School > Grade-level. For example: K12 School > First Grade