How do I manually add a new user to an account?
You can add new users to your account. Users can only be added at the account level.
If you use SIS Imports, you do not need to add any users to your account, as they can be added through your student information system (SIS).
When a user account is manually added, Canvas gives an option to generate an account invitation. If this invitation is sent, the user is invited to complete the registration process by creating a password. Once the user has an account, the user can also be added to a course. If a user is invited to a course without having an account, the user will have to create an account before accepting the course invitation.
When users are invited to a course manually, they can view the course invitation link in their email and click it to view a preview of the Canvas course. To officially accept, they must click an Accept button in the Canvas interface. However, if you prefer to disable course previews and have users automatically join the course when they view the Canvas course, please contact your Customer Success Manager to disable invitation previews.
Canvas identifies users by email address. When students are added to a course, Canvas attempts to reconcile any email address conflicts when the user first logs in to the course:
- If the user does not have a username in the course's root account, the user's email address is linked to another user within the account, or the institution does not use delegated authentication if open registration is enabled, an account will be created for the user. Adding an email address that is not already linked to an account will only work if Open Registration is enabled.
- If the email address is already associated with an account, the student will be asked to log in to Canvas using his or her existing email address.
- Sometimes a student may be using multiple email addresses within Canvas. If a student responds to an account invitation at one email address, but is logged in to Canvas using a different email address, the student will be asked if they want to link both addresses to the same account.
Add User Details
Complete the following fields:
- Full Name  is used for grading, SIS imports, and other administrative items.
- Display Name  is the what other users will see in discussions, announcements, etc. The user can set his or her own display name if the setting is enabled.
- Sortable Name  is the user's last name, first name default and can be edited. This name appears in sorted lists and admins can search for it.
- Email  is used as the user's default email address in Canvas. Emails are used to send course notifications.
- SIS ID  is the SIS ID of the user. This field is only used for institutions using SIS imports and only displays to you if you have the correct account-level SIS permissions.
- Email the user about this account creation is an option to send the user an email about his or her new account. If you do not select this checkbox, the user will not receive an email.