How do I lock files and folders in Canvas?

By default course files are visible and accessible to all users. Teachers and TAs can lock files and folders, which means the content will only be accessible to teachers and TAs in the course.

Open Files

Open Files

In Course Navigation, click the Files link.

Select File

Select File

By default course files are visible and accessible to all users. Teachers and TAs can lock files and folders, which means the content will only be accessible to teachers and TAs in the course. Click the Lock icon to lock the file or folder.

Select Lock Settings

Select Lock Settings

There are two lock options. Click the Let students download... checkbox [1] to let students view the file only if you link to it, but will not allow students to access the file via the Files tool. Click the Lock until I manually unlock it checkbox [2] to manually lock the file. Click the Lock this File button [3].

Note: You can set a lock date on a file or folder.

Set Lock Date

Set Lock Date

Type the date you wish to the lock the file until in the Lock Until field [1]. Type the date you wish to lock the file after in the Lock After field [2].

Note: Make sure the Lock until I manually unlock it checkbox is not checked. Otherwise the Lock Until or Lock After fields will not appear.

Currently the setting for Lock Until and/or Lock After is set up to only accept input in very specific format. You will be able to set the lock by using one of the following inputs:

  • dd/mm/yyyy 00:00 (24hr) Ex. 27/02/2013 23:59
  • dd/mm/yyyy 00:00am/pm Ex. 27/02/2013 11:59pm
  • Mon Da 00:00am/pm Ex. Feb 27 11:59pm
  • Mon Da 00:00 (24hr) Ex. Feb 27 23:59

Note that the time field is optional and if not selected it will default to 12am.

Click the Lock this File button [3].

View File

View File

View your locked file, indicated by the lock icon.

Preview File

Preview File

To preview your file, click the preview link.

View Lock Dates

View Lock Dates

Canvas will display your file, along with confirmation that your file is locked and will be locked between the indicated dates.

Unlock File

Unlock File

To manually unlock a file, view the file you want to unlock and click the Open Lock icon.

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Please let us know if any information in this lesson appears to be incorrect in terms of Canvas functionality only (please do not submit feature requests here). This is not a help site, and submitted comments cannot be answered. If your Canvas course/account is having trouble completing any of the tasks outlined in this lesson, please contact Canvas Support by submitting a HELP TICKET via the Help Link within Canvas or emailing support@instructure.com. Thank you.

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