How do I restrict files and folders in Canvas?

Users can edit permissions for files, including setting the state of the file (published or unpublished), schedule availability dates for the files, or make files available to students who have the link.

If you are not using the New Files feature option, please view an archived version of this lesson.

Open Files

Open Files

In Course Navigation, click the Files link.

Select File

By default course files are visible and accessible to all users. Teachers and TAs can restrict files and folders, which means the content will only be accessible to teachers and TAs in the course. Click the published or unpublished icon to edit the permissions for the file or folder.

Edit Permissions for File

Choose Publish to allow users to see the file or Unpublish to hide the file from users.

Note: Currently, files can only be published and unpublished within the Files page. If a file is placed in a Module, Modules only displays the state of the file; you cannot directly publish or unpublish files within the module itself.

Set Permissions

Choose Restricted Access [1] to make the file available to students with the link or with a certain date. If you choose Only available to students with the link. Not visible in student files [2], only those with the link can view the file.

Choose Schedule student availability [3] to give users a window of time to view the file. Type the date you wish to restrict the file until in the Available From field [4]. Type the date you wish to restrict the file after in the Available Until field [5].

Currently the setting for Available From and Available Until is set up to only accept input in very specific format. You will be able to set the availability dates by using one of the following inputs:

  • dd/mm/yyyy 00:00 (24hr) Ex. 27/02/2013 23:59
  • dd/mm/yyyy 00:00am/pm Ex. 27/02/2013 11:59pm
  • Mon Da 00:00am/pm Ex. Feb 27 11:59pm
  • Mon Da 00:00 (24hr) Ex. Feb 27 23:59

Note that the time field is optional and if not selected it will default to 12am.

Click the Update button [6].

View File

Once you edit the permissions on a file, different icons will appear in your Files.

  1. Published Icon: File available to all users
  2. Unpublished Icon: File unavailable to users; unless user has permission
  3. Cloud Lock Icon: File hidden; available with a link or between certain dates

View Availability Dates

When you hover over the cloud lock icon, you will see confirmation that your file is restricted and will be unavailable between the indicated dates.

To edit the permissions for the file, click the icon to set different permissions.

Lesson Feedback (Optional) (0)

Please let us know if any information in this lesson appears to be incorrect in terms of Canvas functionality only (please do not submit feature requests here). This is not a help site, and submitted comments cannot be answered. If your Canvas course/account is having trouble completing any of the tasks outlined in this lesson, please contact Canvas Support by submitting a HELP TICKET via the Help Link within Canvas or emailing support@instructure.com. Thank you.

E-Mail me if a reply is posted