How do I view group files as an instructor?

Canvas recently introduced a new page design called the New Canvas User Interface (UI). This lesson may include two images for specific steps to show the difference between the two designs. Unless otherwise indicated, the functionality and location of the components remain the same. The view available to you is determined by your institution.

As an instructor, you may be added to a group within your institution. Groups files include any content uploaded to your group workspace.

Group files include uploaded assignment submissions, files for projects, and other group-related items. By default, each group has 50 MB of storage space in Canvas. Administrators can change the quota for the entire institution or on a group-by-group basis.

As groups are essentially mini courses, all group members have the same permissions to moderate files, including uploading files, publishing files, restricting access and unpublishing files, and deleting files.

Note: Any attachments added as part of a graded group assignment submission are uploaded into your group files but are not counted against your group quota. However, once the file has been uploaded as a submission, you cannot delete the file.

Open Groups

Open Groups

In Global Navigation, click the Groups link [1], then click the name of the group [2].

Open Groups in Legacy UI

Open Groups in Legacy UI

If you are using the legacy interface, click the Courses & Groups link [1], then click the name of the group [2].

Open Files

Open Files

In Groups Navigation, click the Files link.

View Group Files

All published files can be viewed by all group members [1].

Please note that all group members hold the same permissions, so one group member can delete or move files uploaded by another group member. Additionally, unpublished files are not retained in groups. Files must be published to display in group files.

You can view the quota for your group and what percentage of that quota has been used [2]. Files that have been submitted as group assignments do not apply to the group quota.

If you want to see the Files for all your groups, click the All My Files link [3]. Canvas will display your User Files page with all group folders displayed below your user files.