How do I add users to a course?
You may have already added user enrollments to your course in the course setup checklist. However, you can invite users to join your course at any time if the Add People button is available in the People page.
If your institution uses SIS Imports, you do not need to add any users who are part of your institution's records for the course. They will be added to the course by your admin.
When an enrollment is manually added to the course, Canvas generates a course invitation. The user must accept the course invitation to participate in the course. Until the user accepts the course invitation, the user's status will display as pending. Note that when a user receives an enrollment invitation for a custom role, the invitation displays the name of the base role.
In Canvas accounts, admins can allow Open Registration, which allows you to add users to a course even if the users do not yet have a Canvas account. The user will create an account as part of accepting the course invitation. However, if Open Registration is not enabled, you can only add users to your course who already have an account in Canvas.
Users are not sent a course invitation until the course start date. (The start date is commonly the term date, unless the term is being overridden by a specific course or section date in Course Settings.) Additionally, courses must be published for students to receive course invitations.
If you want to add the same person to different sections, you can enroll them in one section and then add them to additional sections later.
If you want to add the same person to different roles, you can enroll them as one user role and then add them again as the additional user role. Users must accept a course invitation for each enrollment role.
Please note that users invited to a course in an observer role are not sent a course invitation unless they do not already have a Canvas account. Observer enrollments without a Canvas account must create an account before they can log in to the course.
When manually adding users to a course, you can add a user into any available role, including custom roles as created by your admin. If you are not sure about what permissions are allowed for a specific role in your institution, please contact your Canvas admin.
Standard roles include Teaching Assistants (TAs), Observers, and Designers:
- TAs provide course support and have some or all of the same permissions granted to instructors.
- Observers can be linked to a student and view student progress in the course. Observers can include parents, guardians, and/or mentors. Learn more about the observer role in Canvas.
- Designers can add other users to the course, access course content, create discussions, announcements, assignments, quizzes, and other content filled features. This role is appropriate for instructional designers, instructional coaches, or program managers who work with instructors to design their courses.
- Enrollments may be added by your institution's student information system (SIS). If an enrollment includes an SIS ID, you cannot add an enrollment to the course.
- Adding users through the Add People button is a course permission. If you cannot add a user to your course, your institution has restricted this feature.
Select User Search
To add a user, you can search for users with up to one of three options: email address, login ID, or SIS ID.
To select a search option, click the button for your preferred search method.
Note: If you are copying and pasting user information from a spreadsheet, you do not have to filter out information that does not apply to your search option. For instance, if you copy in a line with an email address and login ID and select the login ID search option, Canvas will disregard the email address and only search for users with the entered login ID.
However, please note that currently Canvas only supports single-line entries separated by commas; multiple-line entries separated by spaces will be supported in a future release.
Search by Email
By default, the search field is set to search by email address . In the text field , enter the email address for the user. You can add multiple users at one time by placing a comma between your user entries.
- When searching by email address, the user's institution-assigned email address should be used whenever possible. For the majority of institutions, each user should have an email address associated with the user's account and may be the same as the user's login ID.
Search by Login ID
To add a user by login ID, select the login ID button .
In the text field , enter the login ID for the user. You can add multiple login IDs at one time by placing a comma between your user entries.
- When searching by login ID, you should use the login ID format found in the Canvas login page for your institution (e.g. username, student ID, etc.). The example format in the login ID field may differ from the format used in your institution. If you are not sure how to format users for your institution in the text field, please contact your Canvas admin.
Search by SIS ID
If your institution allows you to view SIS IDs in your course, you can also search for users by SIS ID.
To search for users by SIS ID, select the SIS ID button . In the text field , enter the SIS ID for the user. You can add multiple SIS IDs at one time by placing a comma between your user entries.
Note: The SIS ID button only displays for users with SIS permissions.
Select User Details
In the Role drop-down menu , assign the user(s) a role for the course based on available course roles.
In the Section drop-down menu , assign the user(s) a section in the course.
If you want to limit the user(s) to only interact with other users in their section, click the Can interact... checkbox .
Click the Next button .
Note: If you are adding multiple users at the same time, all users inherit the same role and section.
If Canvas finds an existing user, you can confirm the user before adding the user to the course .
The user's name displays in the page along with the user's information you used in the user search (e.g. email, login ID, or SIS ID). Although Canvas displays the columns for all search options, additional information that may exist for the user's account will not display in the columns.
When you are ready, click the Add Users button .
If Canvas did not find your intended user, you can click the Start Over button .
View Search Results
Add New User
If Open Registration is enabled for your institution and Canvas is not able to find a match for the user(s), you can choose to add the user(s) to your course.
To add a user, click the user checkbox . To associate a name with the user, click the name link . Click the Next button .
Note: Canvas may ask you if you want to create a new user account for the following conditions: the user does not have a username in the course's root account, the user's email address is linked to another user within the account, or the institution does not use delegated authentication if open registration is enabled. If more than one search result id splayed, you can view each search result and select the user(s) you want to add to the course.
View Pending Enrollment
Until the user accepts the course invitation, the user's status will display as pending. Note that observer invitations will only show as pending if the invited observer does not already have a Canvas account.
If you added a user without a Canvas account, the user can create an account as part of the course invitation process.
Once the user has accepted the course invitation, you can interact with the user in the course. You can also send messages to the user via Conversations.
If necessary, you may be able to edit a user's role in Canvas.
Note: It could take up to 24 hours for users to receive their invitations. Canvas will not consider the user to be enrolled—and won't recognize the user anywhere in Canvas—until the invitation has been accepted. If necessary, you can resend course invitations.