Canvas Guides (en)Canvas Instructor Guide ConferencesHow do I create shared notes in a conference as a presenter?

How do I create shared notes in a conference as a presenter?

Users in a conference can contribute to shared notes as part of the conference. The shared notes feature allows users to collaborate with each other during the presentation.

Users can always access a Shared Notes window in the Shared Notes layout. However, you can also create up to two additional shared notes windows for the conference. Each shared notes window is treated as a separate document. Additional windows display to users as a popout window regardless of their layout.


  • Notes are not recorded as part of a presentation.
  • Shared notes must be downloaded before the conference has ended.

Open Shared Notes Layout

Open Closed Caption Layout

In the Layout menu, select the Shared Notes option.

View Shared Notes

View Closed Caption

Shared notes can be added in the Shared Notes window at any time. You do not need to do anything to allow users to enter shared notes with others in the conference.

View Notes Options

View Notes Options

To create a shared note, type your notes in the text field [1].

To undo or redo your notes, click the Undo or Redo buttons [2]. Note that when others are participating, these buttons affect the last user who contributed to the notes as if the same person were typing all the content.

To manage shared notes settings, click the Settings button [3]. You can create an additional shared note and clear all notes. Clearing notes cannot be undone.

To open a text formatting toolbar, click the Toolbar button [4]. You can select the font type, font size, font style, and text alignment. To close the toolbar, click the button again.

Before the session ends, you can download the notes with the Download button [5]. Notes can be downloaded as formatted text (.html) or plain text (.txt).

You can also view when another user is typing in the notes window [6].

Create Additional Shared Notes

Create Additional Shared Notes

To create an additional shared note, click the Settings button [1], then select the Create link [2].

Note: You can create up to two additional shared notes.

Name Additional Note

Name Additional Note

In the text field [1], create a name for the note. Click the Create button [2].

View Additional Shared Notes

View Additional Shared Notes

View the additional window [1].

Each shared notes window is a separate document. If you want to save content from any of the notes windows, you will have to download each notes document separately.

Like all conference windows, you can reposition the additional note windows anywhere in your browser. The notes window can also be minimized or maximized in the browser [2].