How do I create an appointment group in the Scheduler?

Canvas recently introduced a new page design called the New Canvas User Interface (UI). This lesson may include two images for specific steps to show the difference between the two designs. Unless otherwise indicated, the functionality and location of the components remain the same. The view available to you is determined by your institution.

You can create appointment groups in the Scheduler. Appointment groups create a block of time where students can meet with you. Students can sign up for appointment times in their own calendars.

Once you've created an appointment group, learn how students sign up for appointments.

Note: The Scheduler tool is optional. If it is not already enabled for your account, please contact your Canvas administrator.

Open Calendar

Open Calendar

In Global Navigation, click the Calendar link.

Open Scheduler

Open Scheduler

Click the Scheduler button.

Create an Appointment Group

Create an Appointment Group

Click the Create an appointment group button.

Create Name and Location

Create Name and Location

Type the name of the appointment in the name field [1]. Type the location of the appointment in the location field [2].

Select Calendars

Select Calendars

Click the Select Calendars button [1]. Select the course(s) or section(s) where you want to show the appointment group [2]. To close the Calendar list, click the Done button [3].

Note: The calendar cannot be modified once the appointment group is saved. However, additional calendars can be added to the original appointment group.

Allow Group Signup

Allow Group Signup

If you want students to sign up in groups, click the Have students sign up in groups checkbox [1]. Then select the name of the group category you want to use for the group signup [2].

Note: The groups option is only available if you selected the calendar for the entire course.You cannot select a calendar for a specific section because Canvas does not currently support sections in groups. Also, you will need to create at least one group set or have an existing group set created before allowing students to sign up in groups.

Set Appointment Time Range

Set Appointment Time Range

In the date field [1], enter the date of the appointment. You can also select a date by clicking the Calendar icon.

Set the time range for the appointment by typing in the time range field [2]. You must include at least one time slot.

You can split the time range into multiple time slots by entering the division time into the time field [3]. For instance, if you want to create 15-minute meeting times from 2:00 pm until 5:00 pm, enter the number 15.

To create the time slots, click the Go button [4].

Modify Appointment Times

Modify Appointment Times

You can manually change any appointment time created by the division. If you want to remove an appointment time, click the Remove icon.

Note: The appointment date, time range, and appointment slots cannot be modified once the appointment group is saved. However, additional dates, time ranges, and appointment slots can be added to the original appointment group. You must create at least one time slot for each appointment group.

Set Appointment Options

Set Appointment Options

You can limit how many users can sign up for a time slot by clicking the Limit each time slot checkbox and typing the number of time slots in the limit field [1]. If you selected the option to have students sign up in groups, this field reads as Limit each time slot for x groups.

To make the appointment slots public to students in the course, click the Allow students to see who has signed up for time slots checkbox [2].

If you want to limit the number of appointments available, click the Limit participants to [number] appointment(s) checkbox [3].

Note: When using the group signup option, only one group member needs to sign up for a time slot on behalf of their group. Each member in the group will see the appointment on their own group Calendar.

Add Appointment Details

Add Appointment Details

If you want to add details about the appointment group, type them in the details field.

Save and Publish Appointment

Save and Publish Appointment

If you are ready to publish your appointment for students, click the Save & Publish button [1]. If you want to make additional changes before publishing, click the Save button [2].

View Appointment

View Appointment

The screen will now list your existing appointment groups. To view a list of the individual time slots, click the appointment group name.

Modify Appointment

Modify Appointment

To modify the appointment, click the Settings icon [1]. You can edit the appointment [2], message students who haven't signed up yet [3], or delete the appointment [4]. When messaging students, messages are sent as a group message. However, if your message includes over 100 recipients, messages will automatically be sent as individual messages.