How do I view or edit an appointment group in a course calendar?
If you are an instructor who previously created an appointment group in the Scheduler, you can view and edit existing appointment groups as well as individual time slots. You can send messages to students in a group or to individual students who have have signed up for a time slot.
You can cancel appointments by removing students from appointments. You can also delete appointment time slots all together.
Notes:
- The Scheduler tool is optional. If it is not already enabled for your account, please contact your Canvas administrator.
- When an instructor or TA creates an appointment group for an entire course, all course section users can view the appointment group. However, if an appointment group is made for a specific section or is added by a section-restricted instructor or TA, only users in that section can view the appointment group.
- If user participation is limited to dates between the course start and end dates, appointments cannot be edited or deleted after the date the course ends.
Open Calendar
In Global Navigation, click the Calendar link.
View Appointment Group
Locate the appointment group in your calendar. Appointment slots that have been reserved are shown in a solid color.
Open Appointment Group
To open the appointment group, click any time slot in the appointment group [1]. In the appointment window, click the Group Details button [2].
Edit Appointment Group Details
In the appointment group page, you can view the course associated with the appointment group [1], and you can edit the group details.
For each appointment group, you can edit the name of the group in the Title field [2]. You can add new appointment group sets and additional time slots to the entire group in the Time Block field [3], and you can add or modify the assignment group location [4], group details [5], and group options [6]. Learn more about creating an appointment group.
Notes:
- If you want to edit or delete existing time slots, you can edit individual time slots in the calendar.
- The option to have students sign up in groups can only be selected when an appointment group is created.
View Appointment Slots
At the bottom of the Appointment Group details page, you can view all appointments in the group [1]. Each time slot shows the date and time and whether or not the time slot is available or reserved [2]. You can also view the name of each student who signed up for the time slot [3].
If a time slot has been reserved by a student but also includes the word Available, the time slot includes an additional slot that can be filled by another student.
Message Students
If you want to send a message to students in the appointment group, click the Message Students button.
Enter Message Details
In the Message Students window, click the Sent a message to drop-down menu and select a group of students to message [1]. You can send a message to the following students:
- all users in the appointment group
- users who haven't signed up for a time slot
- users who have signed up
Enter a message in the Message field [2].
Click the Send button [3].
Note: Messages are sent as individual messages.
Manage Appointment Group
To delete the appointment group, click the Delete Group button [1]. Please note this option does not provide a warning and cannot be undone. Deleting the group also deleted any appointments that have been reserved by students.
To cancel changes in the assignment group, click the Cancel button [2].
To save changes in the assignment group, click the Save button [3].
Manage Appointment Slot
In the calendar, you can manage time slots individually. To view details about a time slot, including who signed up in the time slot, click the appointment link [1].
If you want to edit a specific time slot, click the Edit button [2]. Editing a time slot allows you to edit the description of the appointment. You can also limit the slot to a specific number of users. Changing either of these values in an individual time slot does not affect the description or user signup limit for the entire group. For instance, if the assignment group limited each slot to one user, and you individually edit a specific time slot to allow three users, only that time slot is affected by the user limit change.
In time slots that have been reserved, you can send a message to the user(s) in the time slot [3].
Remove Attendees
If you want to retain the appointment time slot but need to cancel with the specific student, click the Remove icon.
Confirm Removal
Type the reason for cancellation in the Reason for deletion field [1]. Click the Delete button [2].
Delete Time Slot
If you need to remove the entire time slot, click the Delete button.
Confirm Deletion
Click the Delete button.
