How do I create a hyperlink or embed a file from Google Drive into the Rich Content Editor as an instructor?
If your course has enabled Google Apps, you can create a document, slide presentation, or spreadsheet using Google Drive and then embed that document anywhere you can use the Rich Content Editor in Canvas. Several features in Canvas support the Rich Content Editor, including Announcements, Assignments, Discussions, Pages, Quizzes, and Syllabus. When embedded, Google slide presentations default to presentation mode.
In Google, you can link or embed files. When files are linked in the Rich Content Editor, the link displays the exact name of the file. Please ensure your file names are correct before linking a file. For embedded files, any time you edit the Google file, the edits also display in Canvas.
Note: If you cannot view the Google Drive option in the Rich Content Editor LTI Tools menu, you can still include your file by creating a hyperlink or publishing your Google content to the web and pasting the embed code in the HTML editor.
Open Rich Content Editor
Open the Rich Content Editor when using one of the Canvas features which support the Editor.
Note: The Rich Content Editor supports keyboard shortcuts. To view the Keyboard Shortcuts menu, click the Keyboard icon or press ALT+F8 (PC keyboard) or Option+F8 (Mac keyboard).
Open Apps
You can view a list of external tools from the menubar. Click the Tools link [1]. Navigate to the Apps option [2], then select the View All option [3].
Alternatively, you can view your apps from the toolbar. In the toolbar, click the App icon [4].
Note: To view the App icon, you may have to click the Options icon [5].
View Recently Used Apps
If you have previously used an external app from the Rich Content Editor, you can quickly open recently used apps.
To view recently used apps, click the App icon [1]. Then select the app you want to open [2].
To view all apps, click the View All link [3].
Open Google
If the Google LTI tool does not display in your recently used applications, you will need to select it from the list of all applications.
Click the Google link [1].
You can also filter menu options using the Search field [2].
Note: If the Google link does not display, the LTI may not be enabled in your course. You can still include your file by creating a hyperlink or publishing your Google content to the web and pasting the embed code in the HTML editor.
Locate File
Locate and select the file you want to link [1]. Click the Select button [2].
Embed or Link File
To embed the file, click the Embed button [1]. The Rich Content Editor will display a placeholder image for the file.
To link the file, click the Link button [2]. The Rich Content Editor will display a link with the name of the file.
View Embedded File
View the embedded Google file in the Rich Content Editor.
View File Link
View the link to the Google file in the Rich Content Editor.
Save Changes
Click the Save button.
Notes:
- The assignment, discussion, pages, and quizzes details pages display a Save & Publish button.
- The Syllabus page displays an Update Syllabus button.
- Discussion replies display a Post Reply button.
