How do I use Crocodoc in Canvas assignments?

Crocodoc is a tool that allows annotations on online assignment submissions in Canvas. If Crocodoc has been enabled for your institution, you can use Crocodoc for assignments and in SpeedGrader. Students can use Crocodoc when viewing annotated feedback on assignment submissions. Instructors can view when students view annotated feedback in the assignment details section of the sidebar.

When you open a submission, Crocodoc will automatically save any annotations made to the submission file for one hour. You can restart a Crocodoc session at any time by refreshing the submission page. To help you avoid losing work, Canvas will generate a session expiration warning after 50 minutes.

Some browsers may not initially render comments correctly when viewing feedback. If your browser includes a built-in PDF viewer, select the option to view the PDF in the system viewer. You can also download PDF files with comments to view on your computer. To view downloaded PDF files, you must have Adobe Reader installed on your device. To print annotations, you must enable commenting as part of the PDF print options.

Compatible Crocodoc Files

If a submission includes a file that can be rendered in Crocodoc, but the submission preview is not complete, Canvas will generate a message stating the document is still processing. Please note that Crocodoc is not available in the Canvas beta environment.

If a file is submitted that is not compatible with Crocodoc, the Canvas document previewer will still display the file, but Crocodoc markup and commenting will not be available.

Canvas currently supports .doc/.docx, .ppt/.pptx, and .pdf Crocodoc file formats.

Notes:

  • Crocodoc is not available in the Canvas Beta environment, so Crocodoc documents will never be rendered.
  • Files over 100MB and password-protected files will not be converted by Crocodoc.
  • SpeedGrader may take up to ten minutes after an assignment is submitted to display a document that supports Crocodoc.
  • Crocodoc annotations can be viewed in the Canvas by Instructure app.
  • Crocodoc annotations cannot be viewed by screen readers; for users with accessibility concerns, please leave feedback in the assignment's comments sidebar.
  • Crocodoc has limitations when used in Firefox. To avoid losing any annotations, click the screen before navigating to another student, or choose another browser.

View Crocodoc Toolbar

The Crocodoc Toolbar helps you manage the assignment submission.

To zoom in and out on the submission, use the Magnifying Glass icons [1].

To add comments on the submission, use the Comment icon [2].

To download the submission files and/or the annotated submission file, use the Download icon [3].

If there are multiple pages, the Page arrow icons [4] help you advance through the submission to find the page you want to annotate.

Use Comment Tool

Use Comment Tool

To make a comment, click the Comment button [1]. The commenting menu will expand. Click the comment type menu [2] and select the type of comment you want to create.

In the Comment tool menu, you can leave comments as a Point Comment, Area Comment, or Text Comment. Each comment type is associated with an icon to help you identify the purpose of the comment.

  • To place a comment in a specific place in the document, use the Point Comment.
  • To place a comment around a specific area, use the Area Comment.
  • To place a comment within lines or paragraph of text, use the Text Comment.

Add Point Comment

To leave a Point Comment, select the Point Comment option [1]. Then click in the desired area of the submission [2]. The comment icon will appear indicating the location of the comment.

To delete a comment, hover over the comment in the sidebar and click the Delete link [3]. Crocodoc will confirm you want to delete the comment. You can also reply to student Crocodoc comments by hovering over the comment and clicking the reply link.

To move the comment, hover over the comment icon in the document. Click and drag the comment to the new area.

Add Area Comment

To leave an Area Comment, select the Area Comment option [1]. Then click and drag the rectangle around an area of the submission [2]. A red box will appear indicating the area for the comment.

To delete a comment, hover over the comment in the sidebar and click the Delete link [3]. Crocodoc will confirm you want to delete the comment. You can also reply to student Crocodoc comments by hovering over the comment and clicking the reply link.

To move the comment, hover over the red border. Click and drag the comment to the new area of the document.

Add Text Comment

To leave a Text Comment, select the Text Comment option [1]. Then click and drag to highlight text within the submission [2]. Crocodoc will highlight the text indicating the area for the comment. You can use the Highlight tool color panel [3] to change the color of the highlighted text.

To delete a comment, hover over the comment in the sidebar and click the Delete link [4]. Crocodoc will confirm you want to delete the comment. You can also reply to student Crocodoc comments by hovering over the comment and clicking the reply link.

Use Draw Tool

Use Draw Tool

To make freehand drawings and annotations, you can use the Draw tool. To enable the tool, click the Draw button [1]. Free-form lines will appear indicating the drawing area. You can use the Draw tool colors panel [2] to change the color of the draw tool. When you are satisfied with you drawing, click the Complete link [3]. Otherwise, click the Cancel link and start over.

To delete a drawing at any time, hover over the outline of the drawing and click the drawing. Then click the delete/backspace key. Crocodoc will confirm you want to delete the drawing. To move a drawing, hover over the outline of the drawing, then drag and drop the drawing to to the new area of the document.

Use Highlight Tool

Use Highlight Tool

To highlight text within the document, you can use the Highlight Tool. To enable the tool, click the Highlight button [1]. Click and drag to highlight text within the submission. You can use the Highlight tool color panel [2] to change the color of the highlighted text.

To delete a highlight, hover over and click anywhere in the highlighted area. Then click the delete/backspace key. Crocodoc will confirm you want to delete the highlight.

Use Text Tool

To add text directly on the submission, you can use the Text tool. To enable the tool, click the Text button [1]. Click in the desired area of the submission, then type your entry. You can use the Text tool color and size panel [3] to change the color and size of the text. You can also use the transparent icon [4] to place the text box behind or in front of the document text.

To delete text, hover over the text box and click the text box. Then click the delete/backspace key. Crocodoc will confirm you want to delete the text box. To move the text, hover over the text box. Click and drag the text to the new area of the document.

Use Strikeout Text Tool

To indicate that text should be deleted, you can use the Strikeout Text tool. To enable the tool, click the Strikeout button [1]. Click and drag to strike out within the submission. A red line will appear indicating the text has been striked out.

To delete strikeout text, hover over and click anywhere in the strikeout area. Then click the delete/backspace key. Crocodoc will confirm you want to delete the strikeout text.

Download File

To download the submission, in the tool bar, click the Download icon [1]. Then choose to download the original file [2], which is the original submission without your comments, or the annotated PDF file [3], which will show all your comments and/or annotations.

To view downloaded PDF files, you must have Adobe Reader installed on your device. To print annotations, you must enable commenting as part of the PDF print options.

Note: When you download a Crocodoc file, it will be saved as doc.[file format]. For example, if a submission was myassignment.doc, the downloaded file will be doc.doc. In order to easily find the Crocodoc file in the future, you may want to rename the downloaded file on your computer.