How do I view my user files as an instructor?

User files include profile pictures, uploaded assignment submissions, and other files uploaded to your personal Canvas file storage area. By default, each user has 50 MB of storage space in Canvas. Administrators can change the quota for user files for the entire institution.

Note: When using the Rich Content Editor in a course, you cannot access files from your user files. To add files to a course, the file must reside in the files for the course. However, you can embed images from your user files using the Rich Content Editor.

Open User Files

Open User Files

In Global Navigation, click the Account link [1], then click the Files link [2].

View User Files

All your user folders display in the left panel [1]. View files in the right panel by clicking the name of a folder.

You can view your user quota and what percentage of that quota has been used [2]. If you are enrolled in any courses as a student, files that have been submitted as assignments do not apply to the user quota and are stored in the unfiled folder.

Learn more about how to use files as an instructor.

View My Files

The My Files folder creates folders based on default events in Canvas. Once you upload a file related to one of these areas, the folder and accompanying file will be created for you.

  • The Conversation attachments folder [1] stores files that you attach to Conversations messages.
  • If your institution enables you to upload a profile picture, the Profile pictures folder [2] stores photos that you upload as a profile picture.
  • The Unfiled folder [3] stores files that you attach to discussion topics or discussion replies.

My Files also includes any additional folders you create to organize your files, as well as any files not uploaded to a specific folder. If you have a student role in any courses, any files in the My Files folder that are not related to assignment submissions count toward your user quota.

View Assignment Submission Folders

If you have a student role in any courses, the Submissions folder contains copies of your assignment submissions; assignment are organized by course folder and displayed alphabetically.

Note: For assignment submissions, if you submit a file that you've previously uploaded, you can delete the previously uploaded file after it has been submitted and free up extra storage in your user files.

View Course and Group Files

Your course folders display below your user files [1]. If your Canvas admin added you to a group, group folders also display below the course folders [2].

You can easily move and organize files from your group, course, and user files.

You can also view course files and group files directly from the course or group.You can drag and drop files from your user files into a course or group folder.