When creating or managing a catalog, you can create custom user defined fields. These fields allow you to customize your user registration beyond the default fields of Full Name and Email. Information in user defined fields can only be collected as part of new user registrations; the fields do not display when existing users enroll in a course.

Any user defined fields in the parent catalog can automatically apply to subcatalogs. However, you can choose to create your own custom user defined fields for a subcatalog.

Note: In subcatalogs, you cannot add a new field if the subcatalog is inheriting user defined fields from another catalog.

You can add subcatalogs in Canvas Catalog by creating a new catalog. Your domain catalog links your account in Canvas with your catalog home page and is created for you as part of the catalog setup process. Subcatalogs are linked to your domain catalog and allow you to associate specific listings for a department, organization, or team. Subcatalogs can be customized with their own branding and settings.

By default, subcatalog listings are shown in the parent catalog as well as the subcatalog's individual URL path. However, subcatalogs can also be made private, where subcatalog listings are not shown in the parent catalog.

Once you have created a subcatalog, you can manage your catalogs at any time to add customization options.

Note: You cannot delete a subcatalog once it has been created.

As an admin, you can assign other Catalog users to be subaccount admins over an individual subcatalog. This feature allows you to delegate administration tasks such as downloading reports and managing listings. However, subaccount admins cannot manage API functionality for the subcatalog.

Subcatalog admins can be any user who already has a Catalog account. Please note that any subaccount admin also inherits rights to manage any subcatalogs within a subcatalog.

Canvas admins are not automatically given access to the admin features in Canvas Catalog. Catalog admins can manage all course and program listings in Catalog, as well as user registration, reports, and promotions.

If a Canvas admin needs to be an admin in Canvas Catalog, you will need to enable the catalog permission for the admin's role at the account level. For more information about permissions, please see the Canvas Admin Guide.

Note: The catalog permission only appears in Permissions for institutions that have a Canvas Catalog account and does not apply to subaccount roles.