You can use Google Drive to create a collaboration with a Google Document, Spreadsheet, or Presentation. You can select individual users, groups, or both as part of a collaboration.

Google Docs allows you to add up to 50 users per collaboration, and all users can view and edit a document at the same time. However, a Google file may be shared with up to 200 email addresses including viewers, commenters, and editors.

Notes:

• Google Drive collaborations are separate from Google Docs collaborations. If you cannot create a Google Drive collaboration, this feature has not been enabled for the course.
• Once you invite a user to a collaboration, the collaboration is available to the user in the user's Google Drive. Uninviting the user or deleting the collaboration does not remove access to the collaboration once a user has been added.

If you are the creator of a collaboration, you can delete the collaboration from Canvas. Deleting the collaboration only removes access to the collaboration in Canvas. Users can still view the collaboration in their online account for the collaboration type (OneDrive or Google Drive, respectively).

Once a term ends or a course is concluded, the collaboration document will still be available from Canvas and the collaboration's source drive. if the document settings remain unchanged, users can still access the collaboration file, but any updates are not reflected in course notifications.

If you want to retain the collaboration document as part of the course or for your records, you may consider changing the sharing settings so the document is only available for viewing (and possibly disabling options to download, print, and copy). You can also change the sharing settings so that the document is no longer available to any users.

Google Drive and OneDrive

When deleting a Google Drive or OneDrive collaboration, the collaboration is immediately removed from the course. However, users can still access the file in their online account for the collaboration type.

Google Doc

If you are deleting a Google Doc, you can choose to delete the collaboration only from the course, or you can delete it from the course as well as Google Docs. However, deleting the document from Google Docs immediately deletes the collaboration and cannot be recovered.

Note: Depending on your institution's preference, your Collaborations page may not match the images shown in this lesson. However, functionality of the page remains the same.

You can start a new collaboration using Google Docs in Canvas. Google Docs allows you to add up to 50 users per collaboration, and all users can view and edit a document at the same time. However, a Google file may be shared with up to 200 email addresses including viewers, commenters, and editors.

Google Docs collaborations are separate from Google Drive collaborations. If your collaboration options include Google Spreadsheets and Presentations in addition to Documents, your course has enabled Google Drive collaborations.

Notes:

• This lesson is for creating a collaboration in a course; when collaborations are created in a group, only group members and users with instructor-based roles (including TAs) can be selected as collaborators.
• Creating a collaboration is a course permission. If you cannot create a collaboration in a course, your institution has restricted this feature.
• Each collaborator will need a Google account and will need to connect Google Drive as a registered service in Canvas. If you are the owner of the collaboration, you will have to turn on the Share settings to allow people who have the link to edit the document.
• Google Apps for Education (integration with your school) works with Google Docs in Canvas. Please note, if your school email does not allow access to Google Docs, you will need to use a regular Google account (i.e. [email protected]).
• Email notifications for collaborations relate directly to the account used to connect to Google Drive.

If your institution allows you to manage a catalog or subcatalog, you can view the catalog or subcatalog from the Catalog admin menu.

Although your admin access may be limited to a specific catalog or subcatalog, Catalog functionality is the same as given to full Catalog admins.

You can add a program listing in Canvas Catalog. Programs are made of requirements, which are the catalog courses or other programs that students are required to complete.

Each course listing in catalog is independent, even when it is associated with a program listing. Depending on how you want to create a program, you will have to set visibility and enrollment details for each course requirement. Learn how various visibility and enrollment statuses apply to course requirements in program listings.

Note: You cannot add a program listing until you have added courses to a catalog.