How do I manage catalog listings?
As a Canvas Catalog admin, you can manage all courses and programs on the Listings page. The Listings page displays course and program listing details. From the Listings page, you can add a new course or program. You can also select one or more listings and use the Actions tray to edit listing visibility, enrollment status, or to delete the listing.
Open Admin
Click the User Name drop-down menu [1]. Then, click the Admin link [2].
View Listings
By default, the Listings page displays details of the first few course and program listings.
View Listings Table
The Listings table displays the first few listing details [1]. By default, the catalog listings are sorted alphabetically by name.
To view all details, use the scrollbar [2], or click the Toggle Table Width button [3].
To change the sort order by another column or in a different direction, click a column heading [4].
Search, Filter, or Sort Listings
By default, the Listings page displays all catalog listings.
To search the listings, enter text in the Search Listings field [1].
To filter listings, click the Filters button [2]. A window will appear to provide additional filtering options.
To filter by all listings, courses, or programs, click the Listing Type drop-down menu [1].
To filter by all catalogs, specific catalogs, and/or subcatalogs, click the Catalog drop-down menu [2].
To reset the filters, click the Reset Defaults button [3].
To apply the filters, click the Apply button [4].
View Listing Details
View listing details in the Listings table. Each listing displays the listing name [1], primary catalog [2], additional catalogs containing the listing [3], listing order [4], seats taken by enrollment [5], visibility status [6], and enrollment status [7].
View Name
The Name column includes the listing name link [1], as well as the following additional information:
- Course Listing Icon [2]: indicates the listing is a course
- Program Listing Icon [3]: indicates the listing is a program
- Listing Number [4]: the number of the listing in Canvas Catalog
- Canvas Course Number [5]: the ID of the course linked to your Canvas account. To quickly open the Canvas course in a new browser window, click the number link.
- Certificate Name [6]: name of the certificate, if a certificate is available
Note: Course and program icons display their corresponding listing photos (when available) and can be distinguished by their border color.
View Primary Catalog
The Primary Catalog column [1] displays the linked name of the primary catalog containing the listing.
To view the primary catalog details, click the primary catalog name link [2].
Note: All listing revenue goes to the primary catalog.
View Additional Catalogs
If a listing is cross listed in other catalogs, the Also Appears in column [1] displays the name of one additional catalog [2].
To view links and names of all the catalogs in which the listing also appears, click the See [number of additional catalogs] more link or the See 1 Catalog link [3].
View Order
The Order column displays the order that the listings appear within the Catalog when they are listed (visible) in the Catalog. Setting an order shows priority in the Catalog; if a listing does not include an order number, the listing appears after all other visible priority listings.
View Seats Taken
The Seats Taken column displays the number of users enrolled for the listing [1].
If a listing includes an enrollment limit, a fraction displays [2]. The fraction indicates the current number of enrollments compared to the maximum number of enrollments.
View Visibility
The Visibility column displays a visibility icon for each listing [1]. The following icons display:
- Visible [2]: listing is shown publicly in the catalogs
- Hidden [3]: listing is hidden in the catalogs
- Listed by Link Only [4]: listing is accessible by direct link only
Note: An institution's catalog is always public facing, even if students are not logged in. However, you can manage the visibility of each listing in the catalog.
View Enrollment Status
The Enrollable column indicates whether a list is open for enrollment [1]. If a listing is open for enrollment, a check mark displays [2]. If a listing is closed for enrollment, no check mark displays [3].
View All Listing Details
To view or edit all listing details and settings, click the listing name link.
Add Listings
To add a program listing, click the Add Program button [1].
To add a course listing, click the Add Course button [2].
Manage Listing Settings
From the Listings page, you can manage listing visibility or enrollment status. You can also delete one or more listings.
To manage all listings, click the Select All checkbox [1]. Alternatively, to manage one or more listings, click the checkbox next to one or more listings [2].
Click the Show Actions button [3].
In the Actions tray, select options for visibility, enrollment status, or deletion [4].
Manage Visibility
To set visibility settings, select the Hide [1], List Publicly [2], or List by Link Only option [3].
Manage Enrollment Status
To set enrollment status, select the Enrollable [1] or the Not Enrollable [2] option.
Delete Listing
To delete the selected listing(s), click the Delete option.
To confirm the deletion, click the Delete button.
