How do I manage catalog listings?
As a Catalog admin, you can manage all courses and programs in Canvas Catalog on the Listings page. The Listings page shows an overview and status of all course and program listings. You can also add a new course or program.
An institution's catalog is always public facing, even if students are not logged in. However, institutions can manage the visibility of each listing in their catalog.
Open Admin
In the User Menu, click the Admin link.
View Listings
By default, the admin console opens to the Listings page and displays all items in Canvas Catalog.
Sort Listings
By default, Canvas Catalog displays all catalog items. You can sort catalog listings by searching for a listing in the search field [1] or sorting by courses or programs in the Listings menu [2].
View Listing Details
Each listing displays the listing name [1], listing catalog [2], listing order [3], enrollment count [4], visibility status [5], and enrollment status [6].
View Name
The Name column includes the name of the listing, as well as additional details:
Courses vs Programs: Each listing name displays an icon for the type of listing: course [1] or program [2]. Course listing details are preceded with a numbered link, which is the number of the course as linked to your Canvas account [3]. To quickly open the Canvas course in a new browser window, click the number.
Certificates: If a certificate has been added to the listing, you can view the name of the certificate [4].
View Catalog
The Catalog column shows the name of the catalog. You can access the catalog details page by clicking the catalog name.
View Order
The Order column shows the order that the listings display within the Catalog when they are listed (visible) in the Catalog. Setting an order shows priority in the Catalog; if a listing does not include an order number, the listing will appear after all other visible priority listings.
View Enrollment Count
The Enrolled column displays the number of users enrolled for the listing [1].
If a listing contains a fraction in the enrollment column, the listing includes an enrollment limit [2]. You can view the current number of enrollments compared to the maximum number of enrollments.
View Visibility
The Visibility column displays the visibility option set for the listing. Options include:
- Hide listing from catalog (no icon) [1]
- Show listing in catalog [2]
- Accessible via direct link only [3]
View Enrollment Status
The Enrollable column shows if the listing is open for enrollment. A check mark means enrollment is open.
View Listing
To view the details of a listing, click the name of the listing.
Manage Listings
To add a program listing, click the Add Program button [1]. To add a course listing, click the Add Course button [2].
To manage an existing listing, click the check mark next to the listing [3]. You can select more than one listing if you want to manage multiple listings at the same time. In the Actions menu [4], select a management option. You can change visibility settings, change enrollment settings, and delete the listing(s).
