How do I share a collection in Canvas Studio?
You can share your media collection with others users and allow them view or edit rights. You can also share media collections with any of your Canvas Studio groups. Shared collections display in the Shared with Me page. You can change or remove sharing permissions for a collection at any time.
If you allow a user to view media in a collection, they can view the media, access the embed code and public sharing link, and share the media with others.
If you allow a user to edit media in a collection, they have all permissions allowed as if they originally uploaded the media, including deleting the media, editing details and options, downloading, copying, sharing the media, and viewing analytic insights.
Canvas Studio Media Sharing Rules:
- Students can share media with Canvas Studio groups where they are members, all instructors, TAs, instructional designers, and admins at their institution. They can also share media with any verified Canvas Studio user enrolled in their same course(s).
- Instructors, TAs, and instructional designers can share media with Canvas Studio groups where they are members, all other instructors, TAs, instructional designers, and admins at their institution. They can also share media with verified Canvas Studio users enrolled in their courses.
- Admins can share Canvas Studio media with Canvas Studio groups where they are members and with all users at the institution.
Notes:
- You can only share Studio media collections with verified Canvas Studio users. A user is verified when they view embedded Studio media in a Canvas course in which they are enrolled.
- To share a media file to all members in a course, section, or group at one time, you can create or ask an instructor or admin to create a Canvas Studio group. You can also share a video or audio file to multiple individuals at one time.
- Any quizzes added to a video are not included when the video is shared.
- Studio content cannot be shared to or imported from Commons.
Open Share Collection
In the My Library page, locate the collection and click the Options icon [1]. Then, click the Share Collection link [2].
Add People
To share the collection, enter a user's name or email in the Type to add people or groups field [1], then click the user's name [2]. You can repeat this process to add as many users as necessary.
Added users display in the Shared with section [3].
Add Groups
To share the collection with a group, enter the group name or ID number in the Type to add people or groups field [1]. Then select the group name [2].
Alternatively, you can add groups or specific group members from the Groups icon [3].
View Group Members
To add individual members from one of your groups, click the Groups icon [1]. Then click a group name link [2].
Select Group Members
In the group list, you can share with the group [1], or you can click a user name to share with individual users in the group [2].
Manage Media Access
By default, Studio allows others to view your shared collection. However, you can allow others to edit your shared collection.
To manage shared access when sharing your collection, click the Sharing Access drop-down menu [1]. Alternatively, you can manage shared access for individual users. In the Shared with section, click the user's Sharing Access drop-down menu [2].
To allow another user to view, copy, and share media in the collection, select the Can View option [3].
To allow another user to view, add, edit, delete, download, copy, and share media in the collection, select the Can Edit option [4].
To remove a user's shared access, select the Revoke Access option [5].
Update Shared Media
To share the collection with the selected users, click the Update button.
