Canvas Guides (English)StudioStudio Guide Studio Media ManagementHow do I share media with a group in Canvas Studio?

How do I share media with a group in Canvas Studio?

You can share your Studio media files with individual users and with your Studio groups. When you share your media, you can choose to allow others to view or edit the media. Shared media displays in the Shared with Me page. You can change or remove sharing permissions for media at any time.

If you allow a group to view a media file, they can view the media, access the embed code and public sharing link, and share the media with others.

If you allow a group to edit a media file, they have all permissions allowed as if they originally uploaded the media file, including deleting the media, editing details and options, downloading, copying, and sharing the media, and viewing analytic insights.

This lesson shows you how to share media directly from the My Library page. However, you can also share media when viewing a video. 

Canvas Studio Media Sharing Rules: 

  • Students can share media with all instructors, TAs, instructional designers, and admins at their institution. They can also share media with any verified Canvas Studio user enrolled in their same course(s).
  • Instructors, TAs, and instructional designers can share media with their Canvas Studio groups, all other instructors, TAs, instructional designers, and admins at their institution. They can also share media with verified Canvas Studio users enrolled in their courses.
  • Admins can share Canvas Studio media with all users at the institution.

Notes: 

  • You can only share media with verified Canvas Studio users. A user is verified when they view embedded Studio media in a Canvas course in which they are enrolled. 
  • To share a media file to all members in a course, section, or group at one time, you can create or ask an admin to create a Canvas Studio group. You can also share a video or audio file to multiple individuals at one time.
  • Any quizzes added to a video are not included when the video is shared.

Open Share Media

Share Media

On the My Library page, locate the media and click the Options icon [1]. Then click the Share Media link [2].

Note: You can also share media from the Studio Media Player Options menu.

Share Media

Share Media

The Share Media page displays the People tab.

Add Groups

Add Groups

To share the media with a group, enter the group name or ID number in the Type to add people or groups field [1]. Then select the group name [2].

Alternatively, you can add groups or specific group members from the Groups icon [3].

View Group Members

Add Group Members

To add individual members from one of your groups, click the Groups icon [1]. Then click a group name link [2].

Select Group Members

Select Group Members

In the group list, you can share with the group [1], or you can click a user name to share with individual users in the group [2].

View Shared List

View Shared List

View the added groups and individuals in the Shared with list.

Manage Media Access

Manage Media Access

By default, Studio allows others to view your shared media. However, you can allow others to edit your shared media.

To manage shared access when sharing your media, click the Sharing Access drop-down menu [1].  Alternatively, you can manage shared access for individual users. In the Shared with section, click the user's Sharing Access drop-down menu [2].  

To allow another user to view, copy, and share the media, select the Can View option [3].

To allow another user to view, edit, delete, download, copy, and share the media, select the Can Edit option [4].

To remove a user's shared access, click the Revoke Access option [5].

Update Shared Media

Update Shared Media

To share the media with the selected users, click the Update button.