Canvas Guides (English)StudioStudio Guide Studio AccountHow do I share media with a user in Canvas Studio?

How do I share media with a user in Canvas Studio?

You can share a video or audio file with others in your Canvas courses and allow them view or edit rights. Shared media displays in the Shared with Me drop-down link. You can change or remove sharing permissions for media at any time.

If you allow a user to view a video or audio file, they can view the media, access the embed code and public sharing link, share the media with others, and manage their access to view the media, details, and comments.

If you allow a user to edit a video or audio file, they have all permissions allowed as if they originally uploaded the media file, including deleting the media, editing details and options, downloading, copying, and sharing the media, and viewing analytic insights.

This lesson shows you how to share media directly from the My Uploads page. However, when you own media or a user has shared media with you, sharing options are also available when viewing a video. 

Notes: 

  • You can only share media with verified Canvas Studio users. A user is verified when they view embedded Studio media in a Canvas course in which they are enrolled. Additionally, you can only share media with users in your Canvas courses.
  • Currently there is no option to share video or audio files to all members in a course, section, or group at one time. However, you can select to share a video or audio file to multiple individuals at one time.
  • Any quizzes added to a video are not included when the video is shared.

Share Media

Share Media

On the My Library page, locate the media, click the Options icon [1], and then click the Share Media link [2].

View People

View People

Click the People tab.

Search for User

Search for User

In the Name or Email field [1], enter the name or email of a user in your institution's account. When the user appears, click the user's name [2].

If you want to share the video or audio file with another user, you can repeat this process and select as many users as necessary.

Set Permissions

Set Permissions

By default, a user can leave comments on your media. However, you can change this permission if necessary.

To change the permission for a user, click the user's permission drop-down menu.

Change Permission

Change Permission

Select the new permission for the user. You can choose to give the user access to view or edit the video or audio file.

Add User

Add User

Click the Add button.

Remove User

Remove User

To remove a user from the shared list, click the Remove icon. You can remove sharing for any user at any time.

Update Media

Update Media

Click the Update button. Users will receive an email notification when media has been shared with them.