How do I manage the Permissions page?

As an admin, you can review and manage permissions for course-level and account-level user roles. Depending on the user role, you may want to edit default permissions and set custom permissions for a user role in your account. Permissions grant or deny access to specific features within an account and course.

Note: Some permissions may not be available for sub-accounts. To learn more about sub-account permissions and limitations, view the Account vs. Sub-Account Comparisons PDF.

Open Account

Open Account

In Global Navigation, click the Admin link [1], then click the name of the account [2].

Open Permissions

Click Permissions Link

In Account Navigation, click the Permissions link.

View Permissions

View Permissions Page

By default, the permissions page displays course-level user role permissions [1].

To view account-level user role permissions, click the Account Roles tab [2].

Search and Filter Permissions

To search for a specific permission, type a permission name in the Search field [1]. The search field uses predictive filtering.

You can also filter permissions by role. By default, the Permissions page displays all user roles. To filter permissions for a specific user role, type or select the name of the user role from the Permission Role Filter menu [2].

You can use the search and filter options to search permissions for specific user roles.

View Individual Permission

To view information about a specific permission, click the permission name.

View Additional Permission Details

View Additional Permission Information

The permission sidebar displays the permission name [1].

View and collapse specific details about the permission by clicking the What it Does and Additional Considerations arrow icons [2]. Please note some permissions may not include these details.

The sidebar also displays the Assigned Roles section [3], which shows all enabled roles for the permission, and the Unassigned Roles section [4], which shows all disabled roles for the permission.

Manage Individual Permission

Manage Individual Permission

To manage user roles for the permission, click the icon next to the name of a user role [1]. In the permission menu [2], the existing permission is indicated by a check mark.

Choose the new permission status by clicking one of the permission options: Enable or Disable. After you enable or disable the permission, you can choose to lock the permission status. To lock the permission status, click the Lock option [3]. Locked options keep the setting from being changed by subaccount admins in a lower account. The new permission status is saved automatically.

Note: If a permission icon does not display as opaque, you cannot change the permission [4].

View Grouped Permissions

Some permissions may be grouped together to allow for greater granularity and control over permissions.

Grouped permissions list the grouped permissions below the grouped permission name [1].

To expand grouped permissions, click the expand icon [2].

Manage Grouped Permissions

You can manage each granular permission within the group with the corresponding checkboxes. To enable or disable a granular permission, click the checkbox [1]. A checked box indicates the permission is enabled [2]. An unchecked box indicates the permission is disabled [3].

If all permissions are enabled for a user role, the permission group displays a checkmark icon [4].

If some permissions are enabled and some are disabled for a user role, the permission group displays a half-filled icon [5].

If all permissions are disabled for a user role, the permission group displays an X icon [6].

View and Manage Individual User Role Permissions

To view all permissions assigned to a specific role, click the role name [1]. You can manage permissions for account-level roles and manage permissions for course-level roles.

To add an account-level role or add a course-level role, view the tab for the appropriate role and click the Add Role button [2].