How do I manage and preserve monitor data?
Maintaining accurate and relevant data within your Impact LMS dashboard is crucial for effective tool adoption analysis. This guide provides a comprehensive overview of how to manage monitor data, particularly focusing on the lifecycle of Out-of-the-Box (OOTB) and Legacy monitors. By understanding the quarterly maintenance process, identifying and handling legacy monitors, and utilizing the provided notification system for deletions, you can ensure your data visualizations remain clean, up-to-date, and valuable. Most importantly, this guide emphasizes the critical step of exporting historical data before legacy monitors are permanently removed, safeguarding your institution's valuable adoption insights.
What is the Monitor lifecycle?
Monitors are classified into two categories:
- Active Monitors: These are current, functioning monitors that provide up-to-date tool adoption data.
- Legacy Monitors: These are monitors that no longer gather data due to Canvas LMS updates, feature changes, or replacements. They are categorized under Legacy Monitors.
Ongoing Maintenance of Out-of-the-Box Monitors
As part of regular content updates, some Out-of-the-Box (OOTB) Impact monitors and reporting templates require ongoing maintenance, such as creating, deleting, or replacing monitors to ensure that your Impact Dashboard provides the most accurate and up-to-date tool adoption data. Every quarter, the Impact Content Team checks the OOTB reporting templates and monitors to see if anything is missing or broken, ensuring that all OOTB Impact content is working as intended.
Identifying and Viewing Legacy Monitors
When a monitor stops working or no longer is valid, it is added to the tool category entitled, Legacy Monitors.
Enable Tool Category
In Tool categories, locate the Legacy Monitors tool category [1] and toggle on the visibility [2].
After visibility is enabled, the legacy monitors will show separately as part of your Impact Adoption Insights.
View Legacy Monitors Impact Adoption Insights
In the Impact Adoption Insights, select the Legacy Monitors monitor category.
Handling Legacy Monitors
Changes will happen on a regular basis throughout the year based on Canvas updates and also as part of the quarterly maintenance with the aim of keeping your data visualizations and overall Impact Dashboard clean, clear, and up-to-date.
Legacy Monitors Less than Two Years Old
Monitors that stop gathering data for less than two years will be added to the dedicated Legacy Monitors category within the related Instructor, Student, Observer, and Integrated Tools Reporting Templates as shown above.
Legacy Monitors Older than Two Years
Monitors stop gathering data for a variety of reasons: feature updates, feature changes, or new functionalities replacing current ones in Canvas LMS.
Legacy monitors that have not been gathering data for more than two years will be permanently deleted from Impact.
Notifications for Legacy Monitor Deletion
The Impact Content Team will provide notification one month prior to the deletion of legacy monitors (that have stopped gathering data for more than two years) specifying which monitors will be removed and if/how they may be replaced with new monitors. This notification will be threefold:
- A note will be placed in the recurring release notes systray message placed on the Campaigns page
- A separate systray message will be placed on the Impact Insights page
- The Impact Content Release Notes page
Preserving Historical Data
Before legacy monitors are deleted, you can export any historical adoption data you wish to preserve. Once a monitor is deleted, the data is permanently removed from the Impact Dashboard.
Export Data
To export the data, click the Legacy Monitor Category [1]. Then click the Export drop-down menu [2] and select export data/chart as csv or pdf [3].
